Administration Assistant 206 views20 applications

Job Description

Objective: The job holder will support the Tanzania Country office in administration, logistics, procurement, driving, clerical and general office coordination and travel while maintaining already established administrative procedures and to contribute to the smooth and effective functioning of the  Regional Office.

Main tasks

Administration

· Report and coordinate office and equipment repairs

· Assist in booking venues for official meetings and workshops

· Coordinate replenishment of office consumables

· Assist in files management of the physical non-confidential documents

· Collect open record and distribute the mail

· Pay bills and undertake other chores as directed

· Conduct travel bookings and accommodation for staffs and visitors, with the approval of the Finance and Administration officer

· Support in procurement of goods and services, permits, sourcing quotations, maintenance of accurate inventory list, statutory filing and other logistical activities for the Country Office, liaising with the Finance and Administration Officer and the Regional Procurement Officer

Driving and Logistics

· Drive CBM staff members and official visitors for project-related trips, activities and assignments as requested and assist in organizing official trips and visits.

· Facilitate the transfer of project visitors to/from their respective hotels to the office as well as airport transfers upon request.

· To maintain an up-date record of the log book (mileage, destinations, times & passengers, maintenance) for each approved trip in the book provided.

· To uphold and abide by the Vehicle policy and local traffic rules and standards;

· Ensure that vehicles are regularly maintained and serviced.

· Perform vehicle inspection and routine maintenance for all CBM vehicles.

· Provide accident report and assist in insurance claim reporting as required.

· Ensure up to date licensing, tax and insurance payments of all office vehicles.

Professional Profile and Requirement

Education, Knowledge & Professional Experience

· Completion of Advanced Secondary or Diploma education level;

· At least 1 year in a related role handling both office administration and logistics, preferably for a busy organization within Dar es Salaam;

· Valid Tanzanian Driving License.

· Minimum of 5 years driving experience in Dar es Salaam and nearby regions.

· Excellent knowledge of Tanzanian traffic regulations, a good knowledge of the city and alternate routes to enable quick access.

· Able to assist with simple administrative Office tasks and render logistical support in office operations

· Certificate of Good conduct from the police

· Previous working experience in an INGO environment is an added advantage.

· Experience of working with people with disabilities, and the disability-inclusive development sector would be a considerable advantage.

· Willingness to travel, within and outside the Dar es Salaam.

· Willingness to adhere and commit to CBM’s values, CBM S&S Standard Operating Procedures

· Proficiency with relevant computer applications, including E-mail and Word, Excel, and other Microsoft applications

· Ability to use English for communication.

A client is seeking a suitable candidate to fill the vacant post for Administration Assistant

How to Apply

Please send CV and Cover Letter Online

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We are a not-for-profit organisation dedicated to helping women across Africa by making child birth safe. We support local communities, providing information to keep mothers and babies healthy, as well as excellent medical care and training to ensure safer deliveries. We also treat birth-induced injury such as obstetric fistula.

It is estimated that over 350,000 children are being born every day across the globe, often in dangerous and unsanitary conditions, with little to no access to medical care.

With just 20% of married women believed to be using some form of family planning, Africa has the highest birth rate of any region on Earth, and some of its most impoverished areas. UNICEF suggest that the risk of stillbirth or death due to birth complications can be reduced by about 20 percent with the presence of a skilled birth attendant. However only 50% of women in sub-Saharan and south and east Africa have such access.

As a result, hundreds of thousands of women and their children are dying unnecessarily every year. Of those who survive, millions will be left with devastating injuries which will never heal and may lead to them being permanently ostracised from their communities – all because they wanted a family.

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