Fixed term, Full-time
International Role – No – Only National applicants will be considered.
This role is responsible for planning, review and implementation of mechanisms of attracting, developing, utilizing and retaining a committed high quality workforce in line with World Vision strategy and policies through effective business partnering. P&C Manager is responsible to manage and support the implementation of People & Culture policies, processes and initiatives to optimize organizational performance in alignment with NO Strategy, partnership standards, and local labor laws and ensure staff well-being.
- Strategic P&C priorities
• Coordinate the review of policies to align with National Office and our promise 2030
• Coordinate the review of WV structures to reflect the current context
• Engage with Security Manager to identify potential security risks affecting staff and set up mitigation measures
• Facilitate review of policies on volunteers to align with National Office interventions
• Initiate education of staff on general wellbeing at work, and trauma healing and Reconciliation using recognized institutions and reading materials
• Work closely with the National Office program staff to redefine roles and responsibilities required for better intervention and ensure required skills for National Office interventions are attracted and retained
• Work with line managers to revise core job descriptions to align with Our Promise 2030. This is also key to our progress for talent and succession planning.
• Work with SLT to develop workforce planning that can respond to National Office and OP2030 requirement.
• Increase interactions with frontline staff to monitor behavioral issues that may arise due to change of work environment and increase awareness sessions on National Office intervention behaviors
• Facilitate identification of potential staff who would manage the office in case IAs evacuation and support them with skills to adapt to changing context
• Establish communication mechanism that prevents misinterpretation of situation for ensuring staff safety in high-risk contexts.
• During emergencies, develop and monitor implementation of Response strategy/plan that addresses WV strategic goals to meet humanitarian needs
• Implemented and Leveraged understanding and utilization of Human resources Information system (HRIS), the first Partnership-wide information system for people data
- Review of P&C Policies
• Lead in the review of P&C manual, existing policies and also develop new policies as deemed necessary
• Ensure P&C policies are aligned to both partnership standards and local labour law
• Monitor implementation of P&C policies, assist with interpretation and enforcement of the same
• In consultation with P&C Director assist in the review of international staff local policies such as, housing, phone, and dependents education policies
• Lead in contextualization of GC policies as may be required
- Recruitment Processes
• Coordinate recruitment of all national positions through screening, selection, interview processes, placement and facilitate all separation processes according to the labour law
• In liaison with P&C director coordinate interviews for international positions
• Provide support during interviews to ensure assessment of Christian Commitment, Child Protection, Gender & Diversity are addressed during recruitment process.
• Work toward attainment of recommended gender balance ratios 70:30.
- Learning and Development
• In collaboration with OD, Learning and Development Officer, ensure the OCP is developed
• Monitor the effectiveness of learning and development initiatives implemented through OCP
• Ensure Talent management is implemented ,staff actively engaged and knowledge gained is applied in daily work
- International Staff
• Administer international policies through online databases such as PAF and ensure that international staff changes are recorded, approved and filed
• In liaison with administration ensure all international staff access facilities as outlined in the international HR manual
• In collaboration with P&C total rewards officer, ensure all documents pertaining to work permits are submitted to relevant authorities and work permits acquired
• Ensure International staff benefits are tracked and monitored
- Support to line Managers
• In collaboration with P&C director and line managers resolve any people issues that require P&C attention
• Support line managers build capacity on people management
- Staff well being
• Contextualize and facilitate the implementation of Staff Well Being initiatives in (Medical and life Insurance schemes) in alignment with local labour laws and GC Health minimum standards and staff wellbeing initiatives
• In liaison with certified CISM provide/arrange for psychosocial support to staff in need of trauma counselling
• Respond to all emergencies related to staff ( e.g medical accidents, death)
• In liaison with security coordinator ensure all incidences related to staff and organizational losses are reported through IIM within expected timeframe
• Enter, review and update all information on OurPeople database on daily basis maintaining 100% data accuracy
• Train new staff and conduct refresher training for old staff on OurPeople information management
• Prepare and submit monthly, quarterly, annual narrative and statistical reports Coordinate P&C Score Card reporting.
• Represent the organization, maintain effective networks and share best practices with key stakeholders ie; other NGOs, UN agencies, Government Offices, EA Regional Office and the Global Center.
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Minimum Qualification required:
• Minimum Qualification required: Degree in Human Resources, Public Administration, MBA, or related field Human Resources, MPA HRM (Public Administration)
• Experience: 5 years in Human Resource Management
• Preferred: At least 3 years of managerial experience in an international organization
Technical Skills & Abilities:
• Good knowledge of normal organizational policies, Tanzania labor law and legal requirements
• Good skills in conflict resolution/problem solving, teamwork, crisis management, training facilitation and coaching.
• Effective communication skills
• Good understanding of World Vision operations
• Ability to maintain effective working relationships with staff and partners at all levels
• Excellent interpersonal and coaching skills.
• Ability to work with various departments and foster teamwork
• Skills in database management and record keeping
• Ability to maintain the highly confidential nature of human resources work
• Ability to exhibit an exemplary lifestyle as interpreted in the specific local context
• Proven candidate sourcing and relationship building skills
• Experience in working in a multi- cultural environment. Experience in a hardship context will be an added advantage
• High level of commitment and working with minimal supervision
• Commitment to World Vision objectives and ministry, mission statement and core values
• Able to manage multiple priorities in cross-cultural teams and prioritize under pressure
• Able to respond to deadlines
• Integrity and strong interpersonal skills
• Customer Service orientation
• Strong computer skills (MS Word and MS PowerPoint), with solid proficiency in managing databases and MS Excel
• Ability to work well within a team and to build and promote team spirit
Working Environment / Conditions:
• Work environment: Office-based with frequent travel to the field
• Travel: 10% Domestic/international travel is required.
• On call:10%