Procurement Officer 188 views20 applications

Job Description

We are looking for a Procurement Officer who will be responsible for the external negotiation and purchase of supplies and services at minimum cost, consistent with delivery requirements and quality specifications, expediting, and vendor evaluation duties in accordance with standard purchasing procedures. Must identify and investigate new sources of supply, cost and delivery. If you have experience with this tasks, very strong interpersonal skills due to daily interaction with vendors then this is a perfect opportunity for you!
Duties and Responsibilities
• Solicit and analyse tenders from prospective suppliers and make recommendations to the Kivulini Tender Committee.
• Drafting and negotiation of purchase contracts for products and services necessary to the efficient running of the Kivulini Maternity Centre.
• Allocate purchase requests to preferred suppliers and ensure timely delivery of all required services.
• Develop a procurement strategy that ensures price effectiveness, product quality, regulatory compliance and robust supply alternatives for the most vital supplies.
• Liaise with the Tanzanian Food and Drug Administration, Tanzanian Bureau of Standards and the Tanzanian Revenue Authority to ensure all necessary import documentation is prepared consistent with Maternity Africa’s tax status.
• Liaise with the selected clearing agents to ensure the cost effective and timely transport of imported goods to the Kivulini Maternity Centre.
• Maintenance and protection of all documents relating to negotiated contacts and purchases.
• Validate supplier invoices for conformity with purchase orders and supply contracts and recommend them for payment.
• Ensuring Supplier, contract and purchase information is accurately entered into the Maternity Africa Purchasing, Inventory and Accounting Information Technology Systems.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Keep updated on changes in the marketplace, suppliers or legal requirements and make recommendations to minimise the impact Maternity Africa.
• Collaborate with Key personal to ensure purchases are within the requirements of the department and company.
• Perform any other relevant duties as required by the management in the day to day running of the Kivulini Maternity Centre.

Qualifications and Requirements
• Minimum of a diploma in Procurement or Purchasing and supplies management.
• Three years’ Experience
• Familiarity with IT based purchasing and stock management system
• Strong competence with Microsoft Office especially Excel and Word
• Uncompromising Integrity
• Strong negotiation and persuasion skills
• Excellent oral, negotiation and written communication skills
• Strong organizational and time management skills
• A start-up personality; independent, systematic attention to detail, structured thinker, flexible and able to deal well with short lead times

How to Apply

Please send CV and Cover Letter Online

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We are a not-for-profit organisation dedicated to helping women across Africa by making child birth safe. We support local communities, providing information to keep mothers and babies healthy, as well as excellent medical care and training to ensure safer deliveries. We also treat birth-induced injury such as obstetric fistula.

It is estimated that over 350,000 children are being born every day across the globe, often in dangerous and unsanitary conditions, with little to no access to medical care.

With just 20% of married women believed to be using some form of family planning, Africa has the highest birth rate of any region on Earth, and some of its most impoverished areas. UNICEF suggest that the risk of stillbirth or death due to birth complications can be reduced by about 20 percent with the presence of a skilled birth attendant. However only 50% of women in sub-Saharan and south and east Africa have such access.

As a result, hundreds of thousands of women and their children are dying unnecessarily every year. Of those who survive, millions will be left with devastating injuries which will never heal and may lead to them being permanently ostracised from their communities – all because they wanted a family.

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